For accountancy practices and businesses in the United Kingdom
Books sorted. Practice organised.
Each client’s PDF bank statement read into a coded ledger, and from that one set of figures the trial balance, the statutory accounts, the nine-box VAT figures, the capital allowances and the corporation tax or self assessment computation — with the client’s payroll run in the same books. A practice’s client books never leave its own computer; a business may keep an encrypted copy in the cloud.
✓ The first month is free, and there is nothing to cancel.
New: payroll for your clients, in the same books →
Want to see it running on your own figures first?
Trial balance · year ended 31 Mar
£1,258,223
✓ Agreed — difference nil
Ashcroft Joinery Ltd
For an accountancy practice
Client manager, compliance and final accounts
The same accounts for every client on your register — bank statements, supplier bills, the reports and VAT — and the practice layer over the top.
- PDF bank statements read into a coded ledger, client after client
- Final accounts and depreciation drawn automatically, in PDF and in Excel that keeps its formulas
- Accounts, the nine-box VAT figures, capital allowances, corporation tax and self assessment from one set of figures
- Payroll for each client in the same books: PAYE, National Insurance, pensions, payslips, P32, P60 and P45
- A client register that works out every deadline, with the rule behind each date
- Engagement letters, AML dates and job stages, on your own letterhead
- Every client’s books encrypted in a folder you choose, on your own computer
- A business on Mini Accounts can hand you its live books
For a business keeping its own books
Easy maintenance of books
One set of books — your own. No client register, and the day’s work done from the phone in your pocket or at the desk.
- Cash spent and received written down in plain words; the entry is made for you
- VAT invoices and credit notes to your customers, or plain invoices if you are not registered, with the return filled from them
- The bank statement in as a PDF or CSV, each line coded in the same words, then posted
- Trial balance, profit and loss account and balance sheet as you go, with your VAT figures and your filing dates tracked
- Your books encrypted on your device or, with cloud storage, in your account
- Give your accountant access to the live books from the Data screen
What a practice does in it
Six pieces of the work; each opens where it is described.
- Process Bank StatementA PDF or CSV in, every row proved against the running balance, each line coded once.
- Financial StatementsTrial balance, P&L, balance sheet and notes, in PDF and in Excel with the formulas intact.
- VAT ReturnThe nine boxes, with every transaction behind them.
- Capital Allowances and TaxAIA and the pools; the corporation tax or self assessment computation.
- PayrollEmployees, pay runs, payslips, P32, P60 and P45, posted to the client’s books.
- Clients and DeadlinesOne register, every statutory date worked out, the letters drafted.
Encrypted, wherever they are. A practice’s client books stay in a folder on your own computer; a business may keep an encrypted copy in its account. The key is yours either way, so a breach at our end exposes an email list, not a ledger.
One price, whole practice. Every client and every workbook, with no per-user charge. Payroll and CIS are on the second plan, with a business’s projects; everything else is on both. The first month is free, and it includes everything.
Preparation, not filing. It produces the figures, the statements and the payroll reports. You file them through HMRC’s services and Companies House, as you do now.
How it works
One application, used two ways
An accountancy practice turns each client’s bank statement into final accounts, tax and payroll. A business keeps its own books through the year. Where the two meet, they work on the same books.
For an accountancy practice
For a practice
- Import the bank statementPDF rows proved against the bank’s running balance
- Code it onceLedger heads, with the VAT rate on the line and the client’s remarks read back
- Take out the accountsStatutory accounts, with the depreciation FRS 102 asks for
- Tax, payroll and deadlinesVAT, capital allowances, the tax computation, the pay runs, the register
Where they meet: a business with a password set on its books gives its accountant access, and the accountant finishes the same books from their own client register.
How the two work together →For a business keeping its own books
For a business
- Spend and receiveCash in plain words; invoices raised and supplier bills entered as they come
- Bring in the bankThe statement as a PDF or CSV, coded in the same words
- See where you standThe dashboard and the reports, with the VAT figures
- Hand overYour accountant opens the same books, or is sent the files
One set of books, two people
The business keeps the books. The accountant finishes them. The same books.
A business on Mini Accounts, with a password set on its books, hands its live books to its accountant by the email the accountant signs in with. The accountant finds the business in their own client register and opens the same books, in the business’s own shape. Nothing is emailed, nothing is re-keyed, and the server passes on a key it cannot open.
The business
Keeps the books, day to day
- Enters bills and cash, and codes the bank statement — from the phone or the desk
- On the Data screen, types the accountant’s sign-in email and presses Give access
- Can look while the accountant works, and take the books back at any time
The accountant
Finishes them, at the year end
- Sees the business appear in the client register, with its year end and registrations
- Opens the same books and finishes them: the notes, the statements and the tax computation
- Releases the books when done, and the business carries on where it left off
One of them works on the books at a time; the other can look. The business’s books are encrypted on its own device before they leave, and the key reaches the accountant sealed for their account alone — the server cannot read a figure of either.
New
Payroll for your clients, in the same books
Run each client’s payroll where its accounts are kept. The pay run posts one journal into the client’s books, so the year end starts with the wages already there.
- Employees with their tax code, National Insurance category, student loan plan and pension; directors on the annual or the alternative method
- Pay runs monthly, weekly, fortnightly or four-weekly — the frequency on each employee’s own record, so a weekly payroll and a monthly one run side by side — with PAYE for the rest of the UK, Scotland and Wales, National Insurance by category, student and postgraduate loans, auto-enrolment pension contributions, statutory sick pay and statutory maternity pay
- Payslips as one PDF, the P32 by tax month, a P60 at the year end and a P45 for a leaver, with the Employment Allowance and small employers’ relief applied
- HMRC’s published rates and thresholds for 2026-27, and 2025-26 behind them
- The FPS figures for each run, ready to enter in HMRC’s Basic PAYE Tools or your RTI software: Mini Accounts does not submit to HMRC and is not recognised by HMRC for RTI
See it working
Three minutes, start to finish
On your phone
Mini Accounts on your home screen, for a business
An icon that opens Mini Accounts in one tap, like an app. No app store needed. A practice works from a computer, where its client folders are.
Scan this with your phone’s camera. Mini Accounts opens on the phone, with the button that puts it on the home screen.
Built by a chartered accountant, for the deadline season
It was built to cut the time spent drafting: the financial statements, the tax computation, the notes to the accounts and now the payroll all come from the one set of figures coded from the bank statement, so nothing is typed twice and nothing has to be reconciled to itself. It is a tested tool, built and used in a working practice — not a promise. The software is not an accountancy service, and nothing on this site is advice.